2005 Annual General Meeting

Tuesday, October 25th, 2005
12:00pm – 2:00pm
Student Union Building – Auditorium (Theater)


This meeting was filmed, by UBC Telestudios, for members who were unable to attend.

The Videos are now available only through our office:

Please contact:

Petra Ormsby
604-822-9025
aaps@interchange.ubc.ca

You may wish to download the accompanying Powerpoint Presentation.


Please note that this meeting includes both:

  • Two changes to the by-laws (see attached)
  • Elections of our officers for 2005/2006

We will be presenting an update on the Salaries Grievance Mediation and on Negotiations.

Because a light lunch will be served at the meeting, please email your name to petra.ormsby@ubc.ca or call 822-9025.

We hope that as many of you as possible can attend.

 

Yours truly,

Barbara Crocker

President, AAPS Executive Board


Agenda

1.0 Call Meeting to order – 12:05pm

2.0 Acceptance of Agenda

3.0 Adoption of Minutes  (pdf)  of last Annual General Meeting

4.0 President’s Report – Susanne Schmiesing for Barbara Crocker

4.1 Volunteer Recognition

5.0 Executive Director Update – David Harvey

5.1 Salaries 50th Percentile Mediation

5.2 Negotiations to Renew ACTE

5.3 3-Year Plan

6.0 Committee Reports

6.1 Advocacy Committee Report  (pdf)  – Bernice Urbaniak

6.2 Communications Committee – Wendy Ma

6.3 Development & Education Committee
   – Request for Volunteers

7.0 Treasurer’s Report – Scott Wallace

7.1 Financial Statements 2004-2005  (pdf)

7.2 Reserve Funds

7.3 Proposed Budget for 2005-2006

7.4 Appointment of Auditor for 2005-2006

8.0 By-Law Changes – Richard Moore

9.0 Elections of Executive Board for 2005/2006 – Michael Shepard

10.0 Other Business

Note: Additions to the agenda may be made in writing by any ten members in good standing.

Because a light lunch will be served at the meeting, please email your name to petra.ormsby@ubc.ca or call 822-9025.

The Existing Bylaws are here.


This is notice of a motion to change the bylaws of the Association at the fall General Meeting on October 25, 2005.

Purpose

The purpose of the motion is to move the member approval of the budget to the spring General Meeting.

Background

In the past members have considered and approved the budget at the Annual General Meeting in October. The fiscal year for AAPS commences July 1 st so this has meant that we are usually a third of the way through the year and already spending money for which no budget has been approved.

Discussion

This is not a fiscally prudent or responsible process. The Executive Board has the capability to work with staff and produce a fiscal plan and budget prior to the start of the year.

Motion

Be it resolved to amend the Bylaws of the Association to move the presentation of the annual budget to the Spring General Meeting by adding a new section to Article V which will become section 5 to read as follows: “The Executive Board shall present the annual budget to the members at the Spring General Meeting immediately preceding the start of AAPS’ fiscal year.

The motion will be moved by Richard Moore on behalf of the Executive Board.

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This is notice of a motion to change the bylaws of the Association at the fall General Meeting on October 25, 2005.

Purpose

The purpose of this motion is to update the Bylaws of the Association to enable the business of AAPS to be conducted via e-mail as well as by campus mail in corresponding with members.

Background

Currently Article 11 at section 8 of the Bylaws defines mail as “campus mail” and Article XVll states that: “Except as otherwise provided, a notice required to be given by these By-Laws is duly given to a member if it is mailed in the Campus Mail.”

Discussion

There are occasions when time is of the essence that require us to use email to contact members. Additionally, e-mail is more accessible as it can be accessed by members who are on vacation, secondment, working from home or travelling in a manner that is not possible via campus mail. Finally, the cost in trees, time and money to do hardcopy mailings to more than 2100 members is prohibitive. For all of these reasons it is our intent to use email as our normal form of communication with members. We can still use hard copy mail as and when appropriate.

Motion

Be it resolved to amend the Bylaws of the Association to enable e-mail correspondence as an additional medium for providing official notice to members by:

  1. amending Article 11 section 8 to read: “Mail means either campus mail or e-mail; and
  2. amending Article XVll to read: “Except as otherwise provided, a notice required to be given by these By-Laws is duly given to a member if it is mailed in the Campus Mail or is sent electronically via e-mail.”

The motion will be moved by Richard Moore on behalf of the Executive Board.


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9.0 Elections of Executive Board for 2005/2006

As at October 3, 2005 the following AAPS Members have agreed to being nominated for the following Executive Board Positions.

Title

Full Name

Department

President

Barbara Crocker

Student Financial Assist & Awards

1st Vice President

Susanne Schmiesing

School of Rehabilitation Sciences

2nd Vice President  

George McLaughlin

Plant Operations

Treasurer

Scott Wallace

Enrolment Services

Secretary

Norm Hodges

Forest Sciences

Member-at-Large

Tina Chiao

Faculty of Arts

Member-at-Large

Wendy Ma

Sauder School of Business

Member-at-Large

Richard Moore

Main Library

Member-at-Large

Shawn Swallow

Student Services

Member-at-Large

Bernice Urbaniak

Human Kinetics