AAPS Spring General Meeting

Thursday, April 28, 2016 - 11:45am
Point Grey Campus and via Live Webcast

 

Dear AAPS Members,

Please join the AAPS Board of Directors for the Spring General Meeting on Thursday, April 28, 2016 12:00pm–2:00pm.

We are delighted to be hosting this event at Point Grey Campus, Okanagan Campus, VGH, and via webcast. We hope that you will be able to join us for lunch, networking, and a robust discussion.

As a result of the new BC Societies Act (Bill 24 – 2015), the Board, in consultation with legal counsel, has undertaken a comprehensive review of the AAPS Constitution and By-laws. Due to the large number of proposed changes, we will devote plenty of time for this presentation and discussion.

Copies of both the proposed Constitution and By-Laws, and the current Constitution and By-Laws with edits noted, are available for your review. There will be time during the Spring General Meeting for questions from members, but we also encourage you to forward questions in advance to aaps.office@ubc.ca

As mandated in our By-Laws, we will also present the 2016/2017 Proposed Budget for approval. You will note significant variances in the actuals as compared to the budget for 2015/2016 as a result of reducing our accumulated surplus down to the level recommended by external lawyers and actuaries. This trend will continue in 2016/2017 at a reduced rate and is reflected in the budget. Again, we have allotted plenty of time for discussion on the budget as well.

We hope to see as many members as possible at this Spring General Meeting.

Sincerely,

Andrea Han, Acting President of AAPS at UBC

 

Attend in Person at Point Grey Campus:
RSVP
Thursday, April 28, 2016
Jack Poole Hall (2nd floor), Alumni Centre, 6163 University Blvd., Point Grey Campus [MAP]
11:45am–12:00pm: Lunch service and networking
12:00pm–2:00pm: Meeting
We encourage you to arrive early for networking and lunch service.

Attend in Person at Okanagan Campus:
RSVP
Rm 365, Arts Building, 1147 Research Road, Okanagan Campus [MAP]
11:45am–12:00pm: Lunch service and networking
12:00pm–2:00pm: Meeting Webcast
We encourage you to arrive early for networking and lunch service. An AAPS MSO will also be attending this meeting and will be able to answer any AAPS questions you might have.

Attend in Person at Vancouver General Hospital Site:
RSVP
DHCC 5213 (5th floor), Diamond Health Care Centre, 2775 Laurel Street, Vancouver General Hospital [MAP]
11:45am–12:00pm: Lunch service and networking
12:00pm–2:00pm: Meeting Webcast
We encourage you to arrive early for networking and lunch service. An AAPS MSO will also be attending this meeting and will be able to answer any AAPS questions you might have.

Attend via Webcast:
RSVP
Thursday, April 28, 2016
12:00pm–2:00pm
You can also request the webcast link to watch at a later date.


Please note that it is your right to attend the full meeting.

MEETING AGENDA

AAPS Spring General Meeting
Thursday, April 28, 2016
12:00pm–2:00pm
Jack Poole Hall (2nd floor), Robert H. Lee Alumni Centre, 6163 University Blvd.

Point Grey Campus and via Webcast

Agenda

  1. Welcome & Call to Order
  2. Acceptance of the Agenda
  3. Approval of the Minutes of April 30,2015 [PDF]
  4. President’s Report
  5. Executive Director’s Report
  6. Proposed Constitution and By-laws Changes
    1. Proposed Constitution and By-Laws [PDF]
    2. Current Constitution and By-Laws with edits noted [PDF]
    3. Motion to approve all the proposed changes (see below)
  7. Financial Report
  8. Proposed Budget 2016/2017 [PDF]
  9. Motion to approve the 2016/2017 Budget (see below)
  10. Motion for appointment of Auditor for 2015/2016 (see below)
  11. Question and Answer Session
  12. Motion to Adjourn

Motion to approve all the changes to the AAPS Constitution & By-laws:
   “Be it resolved that the existing AAPS Constitution & By-laws be repealed and replaced with the updated version as prepared by the Board and as circulated.”  

Motion to approve the 2016/2017 AAPS Budget:
   “Be it resolved that the 2016/2017 AAPS budget prepared by the AAPS Finance Committee and endorsed by the Board be approved as presented.”  

Motion for appointment of Auditor for 2015/2016
   “Be it resolved to appoint the firm of De Visser Gray LLP Chartered Accountants as the Association’s auditors for the 2015/2016 fiscal year ending June 30, 2016.”