Unused Vacation Time


At this time of year we like to remind members to take a look at their unused vacation time for the 2017 calendar year. As per Article 11.2.1 If an employee does not take their full vacation entitlement in a given calendar year, the employee may (with the advance approval of their supervisor) carry a maximum of two (2) weeks (ten days) of vacation entitlement into the next calendar year. Approval by the supervisor for carry-over of vacation time shall not be unreasonably withheld.

Article 11    Statutory Holidays, Vacation

11.1                 Statutory Holidays

The University recognizes the following statutory holidays:

New Year’s Day                B.C. Day
Family Day                     Labour Day
Good Friday                     Thanksgiving Day
Easter Monday                 Remembrance Day
Victoria Day                     Christmas Day
Canada Day                     Boxing Day

If any of these holidays fall on a Saturday or Sunday, another working day (as determined by the University) will be observed as the holiday.  A full-time employee is entitled to receive these holidays with pay.  A part-time employee who has worked at least 11 days in the preceding calendar month is entitled to statutory holiday pay equal to her/his usual working hours.

11.2                 Vacation   

Vacation entitlement shall be calculated based on the employee’s length of service at the University in any position.  During the employee’s first calendar year of employment, the employee is entitled to receive vacation at the rate of one and two-thirds (1 2/3) days for each full month worked.  After the employee’s first calendar year, she/he is entitled to vacation according to the following:

Calendar Year of Employment                      Weeks of Vacation
2 through 5                                                  4 (20 working days)
6 through 8                                                  5 (25 working days)
9 or more                                                    6 (30 working days)

A part-time employee’s vacation entitlement will be pro-rated based on the foregoing and her/his percentage of appointment.

A term employee’s vacation entitlement will be pro-rated based on the foregoing and her/his term of appointment.

       

11.2.1              Carry-over of Unused Vacation Time

If an employee does not take her/his full vacation entitlement in a given calendar year, the employee may (with the advance approval of her/his supervisor) carry a maximum of two (2) weeks (ten days) of vacation entitlement into the next calendar year.  Approval by the supervisor for carry-over of vacation time shall not be unreasonably withheld.

If the supervisor requests that an employee forgo any part of her/his vacation and it cannot be scheduled within the calendar year, the employee shall be entitled to carry the full amount of that vacation into the next calendar year with advance written approval.  Approval shall not be unreasonably withheld.  If approval cannot be obtained, the employee’s vacation will be scheduled within the calendar year.

11.2.2              Pay-out for Vacation Time

If an employee terminates her/his employment with the University before she/he has taken all of her/his vacation entitlement, the employee shall receive a lump sum payment with her/his final cheque of vacation owing to the date of termination, subject to Article 9.1.11.

11.2.3              Pay-back for Vacation Time

If an employee terminates her/his employment with the University and has taken in excess of her/his accrued vacation entitlement, the University shall deduct an amount equivalent to the payment of unearned vacation from the employee’s final cheque.