2007 Annual General Meeting

Tuesday, October 16th, 2007
12:00pm – 2:00pm
SUB Theatre
& Other Sites via Webcast

Archive video from the live webcast scroll_down

Draft Minutes of AGM  (pdf)

Notice of Meeting

This is your notice of the AAPS Annual General Meeting which will be held on Tuesday, October 16, 2007 from 12:00 to 14:00.  The meeting is being held in the Student Union Building Auditorium (SUB Theatre) on the Point Grey Campus. 

Meeting Agenda

The Agenda is provided below.scroll_down

Audited Financial Statements

Members will be asked to approve our year-end statements at the AGM.  Here are the 2006/2007 audited financial statements.  (pdf)

Elections & Candidate Statements

At the time of this notice we do not have a full slate of candidates for the Executive Board. Each candidate will be asked to supply a candidate statement which we will post on our website. We will notify Members via email when they are available.

Elections & Candidate Statements (to date)  (pdf)


We are once again broadcasting the meeting online. The webcast will enable any AAPS member to observe the event on their computer anywhere in the world but you will not be able to vote from your computer.  The AAPS constitution currently requires secret ballot voting which webcasting does not provide for.

(The video was recorded and is available belowscroll_downand will be also be available on a DVD available from the AAPS office a week or so following the event.)

Voting Opportunity for Members not at the Point Grey Location

AAPS has nearly 500 members in the hospital sites, downtown and at UBC-O.  In order to enable these members to participate as fully as possible in the AGM we will be setting up rooms at the four biggest sites where members can gather to both observe the webcast AND to vote.  We will have returning officers in each of those rooms to receive and count ballots should an election of AAPS Executive Board Members be necessary.

If you wish to vote you must attend at one of : the main meeting (SUB Theatre) or the 4 satellite sites.  The rooms are as follows:




Point Grey Campus

Student Union Bldg.
Auditorium (SUB - Theatre)

6138 Student Union Blvd. Vancouver, BC

Children & Women’s Hospital


950 West 28th
Vancouver, BC

Okanagan Campus


3333 University Way, Kelowna, BC

St. Paul’s Hospital

James Hogg iCAPTURE Centre
Rm 165

1081 Burrard Street
(Go to the iCAPTURE reception Room #166 on the main floor of the hospital and the room is there.)

Vancouver General Hospital & Area

Diamond Centre - Video Conferencing Room 2263

2775 Laurel Street

For catering considerations, please RSVP to aaps@interchange.ubc.ca with the location you will be attending. (Only those RSVP'ing for C&W Hospital or the Okanagan Campus will be emailed the Bldg./Rm information.)

While the webcasting and the voting stations are an improvement in bringing in the AGM to all members, they are as yet not fully interactive.  We hope to be able to improve on that with time and technology and we ask your forbearance in the interim.


Here are the slides from the AGM:

MS Powerpoint   ppt     or       Adobe Acrobat  (pdf)

AAPS Webcast pt.1-4

Video of agenda items 1 through 4.

13 MB
11:57 Minutes

  1. Call to Order
  2. Acceptance of the Agenda
  3. Approval of the Minutes of October 17, 2006  (pdf)
  4. President’s Report
    1. Welcome to those here and on the Web-cast
    2. Recognition of Outgoing Executive Board Members
    3. Volunteer Recognition
    4. Year in Review
    5. Appointment of Permanent Executive Director

AAPS Webcast pt.5

Video of agenda item 5.

12 MB
11:16 Minutes

  1. Executive Director’s Report
    1. Priorities for the Coming Year
    2. Welcome new Member Services Officer: Karin Wills
    3. Financial Update (First quarter to Sept. 30, 2007)

AAPS Webcast pt.6

Video of agenda item 6.

3.4 MB
3:03 Minutes

  1. Financial Issues
    1. Approval of Financial Statements  (pdf)as of
      June 30, 2007 year end.
    2. Motion to transfer surplus into Reserve Funds.
    3. Appointment of the Auditor

Committee Reports

  1. Committee Reports
    1. Advocacyscroll_down
    2. Member Professional Developmentscroll_down
    3. Communicationsscroll_down
AAPS Webcast pt.7i

Advocacy Report

7.2 MB
6:31 Minutes


AAPS Webcast pt.7ii

Member Professional Development Report

7.3 MB
6:34 Minutes


AAPS Webcast pt.7iii

Communications Report

4.5 MB
4:03 Minutes


AAPS Webcast pt.8-9

Video of agenda item 8 through 9.

10.4 MB
9:23 Minutes

  1. Election of Officers for the Coming Year
  2. Adjournment