Get Ready for the End-of-Year!

As the end of the year approaches, please review:

  1. Paid Leave Between Boxing Day and New Year’s Day
  2. Vacation Carry-Over
  3. Vacation
  4. Benefits Claims Deadlines

Paid Leave (Christmas) —Articles 10.4 and 12.10

Articles 10.4 and 12.10 of the Collective Agreement provide M&P staff paid time off for the three days between Boxing Day and New Year’s Day. This is typically granted to M&P in recognition of significant hours of work over and above the usual job requirements.

 UBC HR also notes that “it may also be provided as a form of recognition for other contributions of these staff members.” M&P staff are encouraged to have a conversation with their supervisor in advance to ensure this paid leave.

 If you are denied paid leave, please contact the AAPS Office for further advice and support.

Carry-Over of Unused Vacation Time—Article 11.2.2

Article 11.2.2 states

If an employee does not take her/his full vacation entitlement in a given calendar year, the employee may (with the advance approval of her/his supervisor) carry a maximum of two (2) weeks (ten days) of vacation entitlement into the next calendar year. 

Approval by the supervisor for carry-over of vacation time shall not be unreasonably withheld.

If the supervisor requests that an employee forgo any part of her/his vacation and it cannot be scheduled within the calendar year, the employee shall be entitled to carry the full amount of that vacation into the next calendar year with advance written approval.  Approval shall not be unreasonably withheld.  If approval cannot be obtained, the employee’s vacation will be scheduled within the calendar year.

Vacation—Article 11.2

Vacation entitlement shall be calculated based on the employee’s length of service at the University in any position.  During the employee’s first calendar year of employment, the employee is entitled to receive vacation at the rate of one and two-thirds (1 2/3) days for each full month worked. 

After the employee’s first calendar year, she/he is entitled to vacation according to the following:

Calendar Year of Employment                      Weeks of Vacation
2 through 5                                                  4 (20 working days)
6 through 8                                                  5 (25 working days)
9 or more                                                    6 (30 working days)

A part-time employee’s vacation entitlement will be pro-rated based on the foregoing and her/his percentage of appointment.

A term employee’s vacation entitlement will be pro-rated based on the foregoing and her/his term of appointment.

Benefits Claims Deadlines

Please read the message from UBC HR regarding Benefits Claims Deadlines. And remember that Health Spending Account carry-over is only one year.

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