On the Radar Volume 7 Number 4

Volume 7 Number 4 - October 18, 2011


“On the Radar" is an electronic news bulletin for members of the Association of Administrative and Professional Staff at UBC.  It is published under the guidance of AAPS and the AAPS Communications Committee. We publish 4-5 issues per year. Submissions should be sent to aaps.pd@ubc.ca

In This Issue

(The hyperlinks below will aid you in jumping to the articles you would most like to read.)


2012 Collective Bargaining and Roundtables Update

By Michael Conlon, Executive Director

As the recognized bargaining agent for management and professional staff at UBC, one of AAPS core lines of service is negotiation. The collective agreement is the binding framework that structures the working relationship between UBC and AAPS members. The collective agreement covers virtually every aspect of the working relationship from salary, sick, leave and holidays to promotion, termination and the grievance process.

The current collective agreement with the University expires June 30, 2012. Work is already well underway to prepare for the next round of bargaining. However, it is essential that we get member feedback as we develop proposals to present to the University. To that end we will be hosting a series of roundtables through the fall to facilitate an open and frank dialogue about priorities for management and professional employees at UBC.

Because we are the recognized bargaining agent for our members, negotiations with the University fall under the auspices of the Public Sector Employers' Council (PSEC). PSEC is a government controlled body that sets the mandate for public sector bargaining in British Columbia. This structure is unique to British Columbia and provides a distinct advantage to employers in that the actual bargaining process is circumvented by the PSEC mandate. Public sector employers in British Columbia are essentially relieved of the vexing challenge of negotiating wages with unions and associations.

In the last round of bargaining PSEC set out a two year mandate of ‘net zero’ , meaning there could be no new compensation and any changes to the agreement had to be ‘zeroed out’ by changes elsewhere in the agreement. The two year net zero mandates was discouraging for those working in the public sector given that inflation during that same period was over 3%. Unfortunately, there is the possibility that the net zero mandate will be extended for another 2 years.

In the last round of bargaining the core issues addressed with the University involved issues of job security, professional development and benefits. In terms of job security, there was a lively discussion about Article 9 and whether the University was paying market value for the unparalleled flexibility they have in releasing employees. On the professional development side there was discussion about the administration of the plan as well as a small enhancement traded from a benefit for retiring members. Finally, on benefits there was a wide ranging discussion about the state of the benefits plan. While the discussion was productive and respectful, little progress was made in any of these core areas. Pending discussions with the general membership, it is quite likely that all three areas will be issues in the 2012 round of bargaining.

Upcoming Collective Bargaining Roundtables:

UBC Point Grey

  • November 15: 12-2pm, SUB Council Chambers
  • November 23: 12-2pm, SUB Council Chambers

Please note that lunch will be provided.
To register and to reserve a lunch, send an email to aaps@ubc.ca.

Dates for other locations will be confirmed shortly and communicated via email and on the AAPS website.

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Attend the AAPS AGM

If you wish to attend the AGM on Thursday, October 27th  (view details here) and you haven’t received a ‘Registered Confirmation’ email, please click here to send an ‘Attending AGM’ email to help with the lunch catering arrangements and to make the sign-in process quicker. A confirmation email will confirm registration. New registrants will receive their confirmation email within an hour of sending the email. Please follow up with the AAPS office if you have not received it.

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AAPS Annual Report

We are pleased to announce that the sixth edition of the Annual Report has been completed. Distribution of the printed and electronic copy will occur later this week.

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Advocacy Issues Report

The Advocacy Committee and the AAPS Member Services Officers are available to support and assist the membership in workplace issues.  If you have concerns and/or questions, please contact us and you will be assigned a representative to assist you with your situation.  All information is treated confidentially. Questions that are brought forward raise AAPS' awareness of what is happening on the University's campuses, and ensure that the Agreement on Conditions and Terms of Employment (ACTE) is being appropriately applied.  The following report identifies the Category of Issues as well as the number of specific issues handled by AAPS within each category.

For the period: July 1, 2011 to September 30, 2011

Issues that members have contacted AAPS about





  • Hours of work
  • Professional Development
  • Leaves of Absence
  • Performance Review
  • Appointments
  • Benefits
  • Vacation
  • Workload Overtime
  • Classification & Reclassification
  • Pay
  • Sick Leave
  • Term Appointment
  • Performance Review
  • Disability Benefits Plan (DBP)
  • Maternity/Parental Leave
  • Resignation
  • Secondment /Temporary Promotion
  • Termination Identified (no requested support)
  • General interpretations


Terminations Without Cause

July 2011


August 2011


September 2011

  • Reorganization
  • Lack of Funding
  • Lack of Suitability
  • Probationary
  • Budgetary Restraint
  • Other





Issues Handled



Hours of Work

Time of day /
Day of week



Warning / Suspension


Terminations Cause

Gross Misconduct / Theft / Assault / Other


Terminations Without Cause

Unsuitability / Position Elimination / Reorganization /
Budget cuts


Terminations Probation

Suitability / Fit


Term Appointments

Date Moved / Notice / Pay


Classification & Reclassification

Job family / Grade





Health & Safety

Workplace Safety



Department or UBC Changes


Sick Leave

Pay / Duration / Qualifying for



Accrual / Entitlement


Return to Work




Search / Selection / Offer Letters


General Interpretations

General queries / Anything not listed





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Using the AAPS PD Registration System

AAPS is happy to report a great uptake in the use of the PD Registration System. In addition to registering for events, we would like to remind you that you can also cancel your registration if you are no longer able to attend. All events are costly to set up, even those which are no charge. We often hold waiting lists, and this will allow us to offer your space to another member. If you have any questions regarding workshops offered by AAPS, please contact aaps.pd@ubc.ca.

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Upcoming Events: Point Grey Campus

Awareness of Workplace Mental Health

Presented by Margaret Tebbut
Free seminar. Registration is required in advance.

Thursday, October 20, 2011 at 12:00 PM

Program Summary
The intention of the presentation is to help employees see their valuable contribution to each other’s wellbeing at work. Information is presented from a co-worker perspective, shedding light on often hidden issues that contribute to conflict and lack of understanding when an employee is struggling. Participants will be able to reduce their discomfort in talking about these issues, and increase their ability to respond in a supportive manner when a co-worker is struggling. This presentation helps participants contribute to increased success when a colleague is returning to work after an absence due to mental health issues. Participants will have contact with employees who live with a mental illness through videos of real people sharing their stories.

You Will Learn How to:

  • Incorporate stories of people who have a mental illness into an attitude shift that allows for greater understanding of the impact of mental health challenges among employees.
  • Recognize possible signs that an employee’s mental health is deteriorating.
  • Question your own and others’ attitudes and assumptions about employees who are struggling with performance, and employees who have a mental illness. Define and recognize the impact of manager and co-worker attitude and response on the employee who is struggling. Consider employee behaviour from a needs perspective.
  • Produce action items to address barriers to inclusion for employees who have a mental illness.
  • Produce action items to build capacity for comprehensive social support in the workplace.

Presenter Bio
Margaret frequently delivers presentations on strategic approaches to workplace mental health at conferences, as well as workshops to help managers and union leaders develop the knowledge and skills to more effectively discuss mental health issues with employees and create accommodation strategies that work.

Margaret manages CMHA-BC’s Bottom Line Conference on mental health in the workplace. She also participates in the BC Collaborative for Disability Prevention.  Prior to joining CMHA in 2005, she held positions as Senior Advisor, Executive Development for the UBC Sauder School of Business; Director, Client Service Delivery with Western Economic Diversification Canada; and in Canada’s foreign service at embassies abroad.

Margaret graduated from the University of Calgary and then the University of Montpellier (France) with a Maïtrise ès letters (MA).  She also completed executive training through the National Defence College, UBC Sauder School of Business, and the Canadian Centre for Executive Development.

Who Should Attend
All AAPS members are welcome.

Program Information
Thursday, October 20, 2011
12:00 PM - 1:00 PM
Point Grey Campus
Frederic Wood Theater
6354 Crescent Road [view location map]

Please note: Refreshments will be provided.

This is an AAPS sponsored event in support of Healthy UBC’s Thrive Week.

To Register: Please login and register using the Professional Development Registration System.



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Your Career - What's Next? Tips for Discovering New Career Opportunities and Moving Forward (Re-offering)

Presented by Marlene Delanghe
Free Seminar, please register in advance.

Thursday November 3, 2011

In order to accommodate the large wait list from July's presentation “Your Career - What's Next? Tips for Discovering New Career Opportunities and Moving Forward” presented by speaker Marlene Delanghe, AAPS will be re-offering this workshop on Thursday, November 3, 2011 at the Point Grey campus.

"It really made me think about my career path and how I need to take a more active role in where I want to go and what I want to do as opposed to being passive about it.” AAPS Member Testimonial

In this workshop, you will gain tools and resources to:

  • Understand how careers really develop and gain a new understanding for how to approach your career no matter what career stage you are in
  • Identify your strengths, values, transferable skills and interests through informal activities and create some initial career profiling to clarify career fit
  • Learn what practical and doable steps you can take to discover new opportunities and connect you to career alternatives
  • Develop your 20 second verbal resume important for networking conversations
  • Initiate a conversation with your supervisor regarding your career future
  • Create a road map for your career future

Presenter Bio
Marlene Delanghe, Principal of Career Solutions, has coached hundreds of career-committed professionals to find rewarding work and proactively manage their careers. She has assisted specialists in IT, accounting, administration, biotech, hospitality, and corporate sales and other fields to implement practical strategies that open new doors and transition to new opportunities.

Marlene also provides corporate training and coaching within government departments, post-secondary institutions, and some of Vancouver’s top firms. Her focus is on working with organizations build their workplace culture through effective hiring processes, welcoming new employees through orientation practices, career development, performance management coaching and management development programs. Her client list includes UBC (various faculty and departments), BCIT, Deloitte Touche LLP, BC Hydro, Centre for Drug Research and Development, Edge Training & Consulting, Service Canada, Fisheries and Oceans Canada.

Her credentials include a Master’s degree in Psychology, an undergraduate degree in Business Administration, as well as certifications in psychometric tools. As a professional and contributing member of her community, she is a member of the BC Human Resource Management Association and sits on the Steering Committee of the Minerva Foundation. She also mentors clients of various not-for-profit career programs and contributes to the “Wealth Academy” providing workshops for women who wish to gain financial wisdom.

Who Should Attend:
This workshop is open to all AAPS members.

Program Information
Thursday, November 03, 2011
10:00 AM - 2:30 PM
Point Grey Campus
Student Union Building
6138 Student Union Boulevard [view location map]
Party Room

Please note: This event will not be catered. Only refreshments will be provided. The lunch break will be from 12:00 pm to 12:30 pm. Members can bring a lunch or purchase lunch from the SUB.

To Register:
Please login and register using the Professional Development Registration System.

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Briefcase Parents: How to go from Balancing your home and workplace to Harmonizing your roles and responsibilities

Presented by Lisa Martin
Free Seminar, Please register in advance.

Tuesday, December 6, 2011

Program Summary:
Unique in the marketplace, the Briefcase Parents Workshop, based on Lisa's best-selling book, guides working parents through a series of exercises, where they identify their priorities andgain fresh perspectives.

In this intense coaching-based session, participants:

  • Understand clearly what career-life balance means to them as parents.
  • Gain in-depth knowledge and application of  how to manage a career and family from maternity/parental leave onwards, via group discussions and exercises.
  • Learn to increase productivity by better managing their time, stress, and guilt.
  • Share career-life parenting stories and learn best practices from each other.

Parents leave the session with a renewed commitment to their success, their emotions, and fears validated, a sense of community, and feeling supported by their organization. Company leaders gain clear direction on how to create a more supportive workplace.

Presenter Bio:
An Executive Pathfinder and Leadership Coach, Lisa Martin partners with executives and key leaders to increase their organization's performance and improve their own careers.  She helps top level executives increase their own level of leadership by successfully overcoming challenges, accomplishing key initiatives and shepherding their talent teams to stellar results.

Combining her vast experience as a bestselling author, corporate executive, media personality and founder of three successful companies, Lisa provides the principles, strategies and personal support that delivers the integrated benefits of organizational growth, individual career development and improved work-life balance.  She is the co-creator of the innovative Top Talent Edge (TM) methodology that helps leaders develop and harness the power of their rising star talent to greatly increase their ROE (return on effort).

Who Should Attend:
All AAPS members balancing parenting and work.

Program Information:
Tuesday, December 6, 2011
10:00 am  - 2:00 pm
Student Union Building

6138 Student Union Boulevard [view location map]
Room: Party Room

Please note: This event will not be catered. Only refreshments will be provided. The lunch break will be from 12:00 pm to 12:30 pm. Members can bring a lunch or purchase lunch in the SUB.

Registration is not yet open for this event.  More information on this event will be emailed directly to AAPS members.

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Upcoming Events: Vancouver General Hospital

Terry Small: Brain Boosting Secrets

Presented by Terry Small
Free Seminar, registration will open 1 month prior to event.

Tuesday, November 29, 2011 (VGH)

Program Summary:
Your brain is involved in everything you do! 90% of what we know about the brain has been learned in the last 2 years and yet most people never think much about their brains. You simply trust your brain to do its job.
Brain dysfunction is the #1 reason people fail work, school, and relationships. Your brain is the supercomputer that runs your life. This session has 2 bottom lines: when your brain works right, you work right and everyone needs a little help.

When you look after your brain, the results are amazing. This session will give you the tools to boost your brain power, improve your thinking and your health. It is based on the latest cutting-edge neuroscience research.

You Will Learn:

  • The #1 job of your brain
  • How to eat right, to think right
  • How to get rid of negative thoughts
  • The #1 food for your brain (you probably don't eat this right now)
  • How to improve your reading skills
  • How to improve your memory
  • How to help prevent the onset of Alzheimer's disease
  • The 3 things every brain must have

Presenter Bio:
Terry Small, B.Ed., M.A. is a master presenter and learning skills specialist. He has presented his ideas to over 160,000 people. Terry's clients include Save On Foods, Bayer, Safeway, BC Lottery Corp., Envision Financial, the RCMP and many others. He was a featured speaker at the BC Retailer's Conference. His knowledge, warmth, humour and dynamic presentation style have made him a much sought-after speaker at workshops and conferences. Terry has been on CTV, BCTV, CKNW and Global and he has been featured in every major newspaper in Canada. Terry is listed in Nationwide Register's Who's Who in Executives and Businesses.

Terry believes: "Anyone can learn how to learn easier, better, faster. Learning to learn is the most important skill a person can acquire." He guarantees increased confidence and more fun in learning. Terry's philosophy is simple: "Success is a skill anyone can learn. His wealth of teaching experience and extensive involvement in the development of study strategies and techniques make him an outstanding resource to the business community. Terry lives in Vancouver and is a frequent lecturer at Simon Fraser University and the University of British Columbia.

Who Should Attend:
Anyone who has a brain, wants to keep it healthy, and learn to use it more effectively.  This workshop is open to all AAPS members
Program Information:
Tuesday, November 29, 2011

Registration is not yet open for this event.  More information on this event will be emailed directly to AAPS members.

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Recent Events

I Can Fix That!

On Monday, September 26, Elaine Allison presented her workshop, “I Can Fix that!” at the Point Grey campus. This event brought together AAPS members from across the campus. A key lesson was that just by changing how you see or perceive certain situations; you have the power to change the outcome.

 Overall, I loved the presentation - It was entertaining. It was worth my time and the principles are definitely applicable to my current work environment. - AAPS member feedback

Due to overwhelming popularity and positive feedback, the workshop will be offered again in 2012 at several locations. Details to follow in the new year.

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Transformational Performance Management

On Tuesday, October 4th, Shauna Grinke facilitated an all day workshop on Transformational Performance Management. Participants got to learn and receive coaching advice on how to engage others in outcome-focused conversations that improve performance. 

This is what some participants thought was most valuable:

  • Understanding how I need to account for personality styles (my own and others) when planning and carrying out performance management.
  • The format was an excellent mix of presenting/explaining, interactive "hands-on" practicing with other participants, and discussions with entire group. In terms of content: raising awareness of new generation of supervisor-employee relation/interaction (change from hierarchical to collaborative, from supervising/monitoring/controlling to coaching conversation); model that self-assessment to be done before performance discussion (for performance discussion to be effective for the employee).

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Understanding Your Agreement

Every edition, AAPS Member Services Officers review terms or conditions of employment from the AAPS Agreement.




Luisa Liberatore and Sharon Cory, AAPS Member Services Officers

2011-2012 M&P Market Salary Review

The University has identified that it will be initiating a market review to address the competitiveness of M&P salaries by conducting a salary survey using the comparator organizations identified in the ACTE

The AAPS Agreement, “Letter of Agreement #1” addresses external equity and competitiveness factors, such that AAPS members’ midpoint salaries are to be kept at least at the “50th percentile” of the representative comparator organizations.   The salaries grievance settlement at Arbitration on December 8, 2006, saw the University adjust the pay categories and members’ wages for those salary categories identified in the market review.  The University continued with the same commitment and recognition of the contribution of M& P staff through the 2008 review, which was implemented in 2009. The University is now initiating the process for a 2011 Market Salaries Review with a goal for implementation in 2012.  The specific process details can be reviewed on the Human Resources website:www.hr.ubc.ca/memos/2012-mp-compensation-review-aug-11-2011 .

It is important to understand that the adjustments to the M&P compensation are not across the board, and are subject to the University’s ability to pay, as well as to the approval of government through PSEC.  The approved adjustments will be applied to those job family levels that are below the 50th percentile of the relevant comparator market.  It is important to note that this process is independent of the collective bargaining process where compensation levels are negotiated.

Further updates will be communicated on the AAPS website. Please contact the AAPS Office via phone: 604-822-9025 or email at aaps.office@ubc.ca to discuss this or any other queries or concerns that you may have.

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Year End Reminders:

Health Spending Account (HSA):
Effective January 1, 2011, eligible staff in the UBC M&P employee group received a credit of $125 per year in 2011 and in 2012 (or, if you were a new hire, on the date you enrolled in the extended health plan). Because the UBC M&P HSA is a non-taxable benefit, it must be used within a certain timeframe. Unused portions of the credit can be carried forward for one year, but if the amount is not used by the end of the second year, the carried-forward portion will be lost.

If you have any unused credits from the 2011 benefit year, you will have until the end of Dec. 31, 2012 to incur eligible expenses to claim these unused credits under your HSA. At the end of Dec. 31, 2012, you will have 90 days (until March 31, 2013) to submit an HSA claim for expenses incurred during 2012 benefit year. After 90 days (March 31, 2013), you will no longer be able to submit claims to your HSA for the expenses from 2012.

To read more about the M&P Health Spending Account (HSA), please visit the UBC HR Website.

Carry Over of Unused Vacation Time:
As per Article 11.2.2 of the ACTE, if an employee does not take her/his full vacation entitlement in a given calendar year, the employee may (with the advance approval of her/his supervisor) carry a maximum of two (2) weeks (ten days) of vacation entitlement into the next calendar year. Approval by the supervisor for carry-over of vacation time shall not be unreasonably withheld.

If the supervisor requests that an employee forgo any part of her/his vacation and it cannot be scheduled within the calendar year, the employee shall be entitled to carry the full amount of that vacation into the next calendar year with advance written approval. Approval shall not be unreasonably withheld. If approval cannot be obtained, the employee’s vacation will be scheduled within the calendar year.

AAPS advises members to get approval from their supervisor to carry-over vacation well in advance of the year end.

Christmas leave:
The three days between Boxing Day and New Year’s Day is typically granted to M&P in recognition of significant hours of work over and above the usual job requirements. You are encouraged to have a conversation with your supervisor in advance to ensure this paid leave.

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The Coaching Advantage

Get More by Doing Less
By Nancy Hogan, CEC, BBA
It is hard to believe that in less than 3 months, 2011 will be a distant memory.  Some people stop at this time of the year to take inventory of what has happened and maybe more importantly, what they want to accomplish for the remainder of the year.  In this constant push to do more, have we considered working to do less instead?

Have you convinced yourself you thrive on “busyness”? If you find yourself bragging about how busy you are, you may want to check-in with yourself and a coach about how this adds value and meaning to your life.  Our biggest learnings can be when we take time to stop and reflect, although with the flood of email, information, requests and deadlines not many people find the time to stop and complete this step. Working with a coach can give you a safe space to be curious about your career and life and if you are consciously living your life the way you want.

The words “do less” cause instant relief with some people and they immediately ask how this is possible as the list that stresses us seems endless.  Others may ask, “Do less and more of what?” A couple of points to consider: (1) what do you need to say “no” to reduce unnecessary activities that do not align with your values and purpose; and (2) how can you spend more time resting and reflecting as a daily priority?  There are countless other angles to explore in how your time is spent and evaluate the quality of your life with the support and deep questioning of a professional coach.

What will the remainder of 2011 look like for you?

Nancy Hogan is part of UBC’s award-winning Coaching Services, which offers free one-on-one coaching services with a professional coach, team coaching and skill development in coaching. Services are available to all UBC faculty and staff. For more information about UBC Coaching Services, visit http://www.hr.ubc.ca/odl/coaching/

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Getting to Know your AAPS Committee Members Better

This issue we get to meet Jamie Hall,
Communications Officer for the University-Industry Liaison Office

Q: What do you love most about working at UBC?
It sounds trite and a bit of a cliché, but being able to interact with an outstanding bunch of colleagues both within my department and across the broader UBC community of communicators is what I value every single day, but express my appreciation of way less frequently. Cramming onto an overheated B-Line with my face pressed against a window or a stranger’s backpack is pretty cool too.  

Q: What is your volunteer position at AAPS? Explain your duties.
I’m the co-chair of the Communications Committee with Preeti, so we get to work with the other members of the committee to provide advice and guidance to AAPS in relation to their communications activities. AAPS staff tend to do most of the heavy lifting, so my duties don’t extend too far beyond providing and encouraging input and suggestions at committee meetings and helping to edit communications materials.

Q: What are some things that you have been working on in your capacity as a volunteer?
Helping to develop the Annual Report, On the Radar, and the upcoming AAPS website relaunch are probably the biggest projects we’ve been working on.

Q: What made you decide to volunteer for AAPS?
Gentle coercion from a colleague when I was still new in my position and didn’t feel comfortable saying no. That was five years ago now, so it clearly isn’t a decision that caused me too much anguish.

Q: What are you currently reading?
I’m re-reading the Red Riding Quartet by David Peace. Bleak, disturbing but very compelling, they provide a nostalgia-free trip back to the times and places of my childhood.

Q: When you are not at work or volunteering, what do you love to do?
Be entertained by my five year old son. And eat cake. I like cakes.

Q: If you could give a piece of advice to new M&P Staff about his/her career, what would it be?
Don’t rely totally on email. Pick up the phone and meet other people on campus - it can seem intimidating at first, but it makes your job easier and more rewarding.

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UBC Leave for Change - Through the Eyes of AAPS Member Amy Phillips

In March of this year I spent two wonderful weeks volunteering in Nepal on a Leave for Change placement. UBC staff members are eligible to apply to this program, which is jointly run by two Canadian NGOs (CECI and WUSC) and enables employees to volunteer abroad on their vacation time.

I was initially quite sceptical about what anyone could accomplish during a 2-4 week placement. Having volunteered in developing countries before I am well aware of the challenges facing international development and the snail’s pace at which work gets done and changes are fostered. Now, as a return volunteer, I am no longer a sceptic and actually feel encouraged by this highly-focused format of international development and volunteering.

The Leave for Change placements have a specific focus that can be accomplished in a short time. Volunteer skill sets span a broad range including database management, human resources, accounting, engineering, communications, healthcare, agriculture and animal health advising. If you are interested but do not work in one of these fields, have no fear! Some placements come from the unlikeliest of places, including my own. I am a biomechanical engineer working in clinical health research and volunteered at the Centre for Microfinance (CMF) in Kathmandu. Although seemingly unrelated, the CMF requested training in a statistical software package that I use in my job as Research Manager of Orthopaedic Oncology at UBC.

During my two weeks at the CMF I held daily training sessions for their employees and tailored the training to the analysis of microfinance data. They taught me a fair bit about microfinance in the process!

Although Nepal is one of the poorest countries in the world, there is a wonderful office culture at the CMF (and many offices in Kathmandu): tea is brought to everyone at their desk both morning and afternoon, and lunch is prepared in-house for all employees and eaten together on the rooftop terrace. Didi, the cook at the CMF, was a master of flavours and spice and prepared the most delicious Nepali meals. I would get distracted around 11:30 am every morning when wonderful aromas would drift down from her rooftop kitchen.

So although my time in Nepal was incredibly short, I truly feel it was worthwhile. The CMF can now analyze its data in-house, no longer needing to pay outside consultants. The CMF employees were happy to have learned a new skill. As for me, I had a wonderful trip, all expenses paid, and I am pleased that I was able to make a small contribution during my vacation time. UBC benefited as well because not only did I return refreshed, I also spent my vacation upgrading my skills in an aspect of my job!

Amy Phillips is a Research Manager in Orthopaedic Oncology located at the BC Cancer Research Centre.

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2011 UBC Workplace Experiences Survey

Share your experience at UBC. Take the 2011 Workplace Experiences Survey.

What do you think about your workplace? From November 1 to 18, 2011, you will have the opportunity to share your experience at UBC by participating in the Workplace Experiences Survey.

Open to those with UBC staff or faculty appointments, the survey asks for your input in various areas, including career and professional development, leadership, workloads, and change in the workplace. The survey is expected to take about 15 to 20 minutes, and you can complete it online or using a paper survey. All responses are anonymous and confidential.

Ipsos Reid, a third-party survey consultant in Canada, is administering the survey for UBC. In addition to collecting the survey responses, Ipsos Reid will be analyzing the results and generating the survey reports for the University. These reports are expected to be available in early 2012, and will be shared with staff and faculty.

The survey findings will be used to help inform future strategic priorities and initiatives at UBC, both for the University overall and individual departments and units. These decisions and choices will rely on the experiences and points of view captured in the survey data, so ensure your voice is heard and take the survey!

You will be receiving more information close to the survey start date, including the online link. If you would like to learn more about the survey in the meantime, please visit www.focusonpeople.ubc.ca.

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ShakeOut BC

The University is participating in ShakeOut BC on October 20 at 10:20 a.m. and would like everyone on campus to practice “Drop, Cover and Hold” and learn what to do in the event of an earthquake. The Old Admin Building and Lasserre will demonstrate the evacuation drill. ShakeOut BC is the largest earthquake drill in Canadian History. Earlier this year, more than 470,000 people participated in the first ShakeOut BC. The drill will be on the third Thursday of October annually.

Even though there haven’t been large earthquakes along the coast in recent years, small earthquakes happen often. More than 1,200 are recorded each year across the province.

Please visit www.riskmanagement.ubc.ca for more information about our upcoming Earthquake Symposium and Instructional Video. Check us out on Facebook.

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Speak! Listen! Connect!
Vancouver Conference October 18th

As AAPS serves in a leadership capacity, often under challenging circumstances, both staff and management hear myriad stories every day. In order to serve well one's
internal and external publics, it's imperative that each story is authentically heard and responded to well.

The Narrative Skills Speakers Conference Speak! Listen! Connect! takes place on October 18, in Vancouver.  Please see the brochure or visit www.narrativeskills.com  for more information about this opportunity.

Those who support, lead or work within the helping professions (education, labour, social development, healthcare, government service providers, administrators, and community as well as corporate employees and leaders) will find this conference extremely useful, transformative, and enjoyable. All the speakers are master storytellers with international experience. Not only will registrants learn to value the stories of others in the workplace and identify their unique strengths as communicators, the workshops objectives relate to conflict reduction and team development:

  • Minimize miscommunication and missed communication
  • Increase trust and sense of connection in work relationships
  • Improve one's approachability
  • Reduce reactivity in oneself and those around us
  • Decrease the "us versus them" culture in the work environment

David Roche is an internationally acclaimed motivational speaker. He is severely facial disfigured and has appeared on CNN to share his insights on diversity.

Kevin MacKenzie's background is in early childhood education. He is a dynamic facilitator, and has worked extensively with youth at risk and adults on empathy, listening, and telling stories in order to build relationship bridges.

Margaret Read Macdonald is a former librarian based in Washington State, and is an award winning author of 55 books on storytelling. She travels the world teaching people how to tell stories.

AAPS members qualify for the non-profit rate! Register online or call toll free 1-800-255-7529.

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Build Your Positive Mental Health

Join us for Thrive at UBC, October 17-21

UBC Thrive is a week focused on mental health for students, staff and faculty.  It highlights regular events throughout the week (at Robson Square, Point Grey and the Okanagan campus) that can help individuals and workplaces build positive mental health. Particularly exciting for staff this year is UBC Mental Health in the Workplace Breakfast, which offers a sneak preview of a new free training on mental health for UBC departments and units, along with a healthy breakfast (find out more here:http://thrive.ubc.ca/mentalhealthintheworkplace/).  Also a unique video series featuring staff and faculty talking about their own mental health ideas will be shared during Thrive.

So the question is, “How do you thrive at UBC?”  It takes a unique blend of skills and resources, and this year, UBC Thrive offers a week of exciting online and real-life events to help build positive mental health for all faculty, staff and students.  Check the calendar of events (updated daily):www.thrive.ubc.ca. Thrive is a collaborative initiative from UBC Human Resources,  Student Health Service and Healthy Minds at UBC.

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UBC United Way

UBC Community United Way Campaign Kick-Off
October 21, 2:00 - 6:00 PM

Thunderbird Winter Sports-Doug Mitchell Arena
6066 Thunderbird Boulevard

Join your community for a fun celebration including a public skate, ball hockey, pizza, beer garden, and music!

Public Skate by donation

  • Skate and helmet rental also available; Helmet is required for children under the age of 16.

Ball Hockey Tournament - $75.00/team

UBC Community United Way Campaign, 2011
When four-year-old Tutu arrived in Richmond as a refugee from the Congo, he didn’t speak a word. Tutu was suffering from post-traumatic stress syndrome after seeing his father murdered in the Congo. Early childhood staff provided support and compassion to the family when they began attending a program at Richmond Family Place, partly funded by the United Way of the Lower Mainland.  It took time, but Tutu is now laughing, talking, and loving school.

This is just one of many examples of how United Way dollars benefit our community.  UBC has a long history of supporting the United Way, partly because the values of the United Way and UBC are so closely aligned.  One of the pillars of UBC’s Place and Promise strategic plan is Community Engagement, defined as “serving and engaging society to enhance economic, social and cultural well-being.”  The United Way, a charitable organization, is similarly dedicated to creating healthy, caring and inclusive communities.

In previous years, the goal for the UBC United Way Campaign was reaching a certain dollar value. In addition, the goal this year is to increase the number of people who participate in the UBC United Way Community campaign.

What does it mean to participate?  The greatest benefit comes from monthly payroll deduction and every contribution helps.  Even $5 per pay makes a significant impact in the community, allowing 7 school-age children to attend violence prevention workshops to break the cycle of abuse and bullying.   The Campaign officially kicks off on October 17th and you’ll receive an invitation to participate by e-mail.

We hope that you have fun at one of the many United Way community-building events occurring between October 7 and late November, and please consider a monthly payroll deduction.  If you’d like to donate or participate in an event, please check out www.unitedway.ubc.ca.

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UBC’s Housing Action Plan

The UBC Board of Governors is looking for input on UBC's Housing Action Plan for Vancouver.

Many AAPS members find housing to be a significant issue in working at UBC and may want to share their thoughts. Comments can be made at the Board of Governors’ Housing Action Plan website here: http://ubcvhousingactionplan.sites.olt.ubc.ca/

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Bike to Work Winter Primer Course

As part of Thrive Week at UBC, Transportation Planning is happy to offer this intermediate-level workshop for those who ride to work in the summer and are thinking of trying it in the fall or winter. You’ll learn more advanced tips and tricks about biking to work in Metro Vancouver’s winter riding conditions, including:

  • Dressing for the weather (staying warm and dry)
  • More advanced cycling safety
  • Advanced use of your gears
  • Cold-weather care for your bike
  • Lights and visibility

Date:               Wednesday, October 19th

Time:              12pm – 1pm

Location:       I.K. Barber Learning Centre, Room 182

Register:        transportation.ubc.ca

*** Participation is limited to 30 so sign up early* **

Fall Bike to Work Week:  October 31 – November 6
Register today: biketoworkmetrovan.ca