Term AAPS Members: Update and Next Steps Regarding Term Appointments


 

If you are an AAPS member with a Term Appointment, please review this full memo carefully and follow the actions listed.

Please note that there are well over 1,000 members currently listed on Term Appointments, and it will take the AAPS Office some time to respond to everyone. AAPS Member Services Associate Heidi Taylor has been specially tasked to conduct the initial intake and review of cases. Please be patient as we anticipate a high volume of inquiries. Thank you for your patience as we work to implement the changes to Term Appointments that were negotiated in the 2019-2022 Collective AgreementYou can review a summary of the changes to Term Appointments here.

 

Background

In August of 2020, I wrote the University regarding the changes to Term Appointments agreed to in Collective Bargaining and offered assistance from AAPS with that process.

The University responded that they did not agree that Term Appointments not meeting the new Term Appointment criteria should be made Continuing Appointments. The University did not agree that Term Appointments should be for the length of the grant/project funding.

We contacted the University again in November 2020 and did not receive a response.

In early February 2021 the University followed up with us on this issue with their responses.

After a number of discussions with the University, we now have the appropriate information to move forward.

Firstly, the University now agrees that if a Term Appointment does not meet the new criteria of Term Appointments set out in the 2019-2022 Collective Agreement, the appointment must be converted to a Continuing Appointment.

The University has stated that they will not do this work. The University has said it is up to AAPS and AAPS members to bring forward positions that need to be converted.

Secondly, the University has stated that they do not agree with AAPS’ position regarding the new requirements for determining Term Appointment length.


Next Steps

It is now up to AAPS to bring forward any positions that should be converted to Continuing Appointments. We will also be looking into appointments where the length of the appointment does not meet the new criteria.

We have heard that some departments and units have been proactive about converting Term Appointments to Continuing Appointments. We appreciate this work.


Actions Items

#1: Determining if your appointment should be made a Continuing Appointment

For a number of members, your appointment should be made continuing based on the new criteria for Term Appointments. The University will not do this automatically. Please follow the instructions below to determine if your appointment should be changed from Term to Continuing.

1.  Please review Article 3.1.2

2.  Are you working on a specific project?

3.  Are you replacing another employee on leave?

4.  Is the funding for your position provided for a limited term (usually by an outside body in the form of a grant)

5.  If you answered “No” or “I don’t know” to questions 2-4, please contact us so that AAPS can conduct an initial review of your appointment


*Please note if you have previously contacted us regarding converting your position from Term to Continuing, you are kindly asked to contact us again.

 

#2: Determining the appropriate length of your Term Appointment

If, after reviewing the criteria of Term Appointments, your appointment type is accurate, please follow the instructions to determine if your appointment is set to the appropriate length based on the new criteria.

In cases where an employee is working on a specific project or as a leave replacement that is funded, the stated period of employment shall be the shorter period between the anticipated duration of the project/leave and the duration for which the funding is provided. – Article 3.1.2

  1. If you are working on a grant-funded study, your Term Appointment should be for the length of the grant. If this is not the case, please contact AAPS to review your specific situation
  2. If you were hired to a project, your Term Appointment should be for the length of the project. If this is not the case, please contact AAPS to review your specific situation
  3. If your Term Appointment is being renewed or extended on an annual basis, please contact AAPS to review your specific situation


We appreciate that this work in determining Term Appointments and lengths will take time. We appreciate your careful attention to this matter and your time and patience in helping us ensure AAPS members have accurate appointments.

We are disappointed in UBC for not being more proactive and willing to engage in this process to improve fairness and morale for AAPS members.

Please review the information carefully and follow the action items.