AAPS Memo to Members

AAPS Memo to Members: Year End Checklist, Office Closure, and a reminder about your Right to Representation

Dear AAPS Members,

On behalf of the AAPS Board and Staff, we’d like to wish you all the best for the holiday season. We look forward to working with you in 2017.

Please review the 2016 AAPS Member End of Year Checklist before the end of the calendar year. There are helpful reminders including:

  • Paid Leave (Christmas)
  • M&P Staff PD Fund
  • Vacation Carry-Over
  • Links to Benefits Claim Deadlines
  • Links to Additional GWI Announcement
  • Links to Premium Changes

As this time of year may be challenging for members or their loved ones, we like to remind you that you have access to 24/7/365 confidential counselling services through your EFAP provider Shepell. You can reach them at 1-800-387-4765 or workhealthlife.com.

The AAPS Office will be closed starting Monday, December 26 and will reopen on Tuesday, January 3, 2017. Should you have an emergency labour relations situation during this time, please phone the office and leave a voicemail. One of the Member Services Officers will be checking the voicemail regularly and will be able to assist you.

As we begin to think about the year ahead, we’d like to remind members about the importance of your Right to Representation. We’ve seen a number of situations over the last few months where members have turned down their Right to Representation. The outcomes have not been positive. Even if you haven’t done anything wrong, even if you have a good relationship with your manager and human resources advisor, even if you are only called to the investigation as a witness, you should always say “yes” to professional representation in any investigatory matter.

Disciplinary investigations have been conducted by the University without proper warning to the AAPS member and often under misleading circumstances. During these disciplinary investigations, AAPS members are frequently subjected to inappropriate questioning. For instance, AAPS members who have declined representation believing that they have done nothing wrong have been:

  • Told they need to help move BBQ equipment, but instead were brought to a meeting with UBC’s Human Resource and Internal Audit departments. The member was then questioned for six hours, over two days, about various financial and employment matters
  • Invited to attend a budget meeting, which the member diligently prepared for, only to be asked a series of invasive questions about their business dealings outside of UBC
  • Asked by their supervisor to have a quick conversation that turned out to be an interrogation by Human Resources and a representative of the Dean’s office about their dating and sex life
  • Ordered by the University to hand over their personal iTunes account password

In each of these instances, the member initially declined AAPS representation. If the member had said “yes” a professional AAPS representative may have been able to prevent the lengthy and stressful investigations that occurred following these initial incidents.

AAPS representatives are on your side and looking out for your best interests. They ensure the questions that you answer in an investigatory process are fair and reasonable, and they ensure that you are not inadvertently jeopardizing your job at the University. We sincerely hope that if you find yourself in an investigatory process, you always “yes” to representation.

Have a safe and happy holiday.


Joey Hansen, Executive Director