Information for New Members


Congratulations on your role at UBC! The Association of Administrative and Professional Staff is pleased to welcome you to the UBC community and your new professional association at the University.

We appreciate that this is an unusual time to be joining a new organization and starting a new job. We hope that you and your families are keeping safe and well during the pandemic.

Being hired into a Management & Professional (M&P) position at UBC means that you are automatically enrolled as a member of the Association of Administrative and Professional Staff at UBC (AAPS)

AAPS is a separate organization from UBC, and our role to provide AAPS members with labour relations representation, education, and advice. (We are similar to a union in many, but not all, respects.) We also provide association-wide professional development and advocacy on issues relevant to members.

Your rights as an employee are governed by the Collective Agreement (your employment contract with UBC) and you have a variety of member services available to you as part of your membership.  

These include:

We’re glad to have you as a member, and we appreciate that you may have some questions about AAPS and what we do.

AAPS is the professional association created and directed by the Management and Professional Staff to represent this staff group to UBC. We were first formed in 1977.

To learn more about AAPS and the work that we do on behalf of members, you can start with our Annual Report. We would also be happy to mail you a copy.


There are three ways to learn more about AAPS and your Collective Agreement:

Option #1: Attend an AAPS New Member Information Session

We are currently hosting New Member Information Sessions on the Zoom Meeting Platform. These presentations cover information about AAPS and what we do, key points of your Collective Agreement, and an overview of some of your negotiated benefits. The session has participatory elements (breakout rooms and polls), and there is plenty of time to ask questions.

We hold these sessions on a regular basis, and you can register at any time. Please follow this link to view the upcoming dates and to register.
Option #2: Review a recording of the AAPS New Member Information Session

We have made a general-purpose recording of the AAPS New Member Information Session presentation. You can request a link to view the recording and then follow up with us if you have any questions about the information in the presentation or your specific situation.

You can request to view the recording here.

Option #3: Review the Collective Agreement and Documents

If you would prefer to read the Collective Agreement, review the AAPS Annual Reports and other relevant documents, you are welcome to do so.

Please register here, and we will send you the list of links. You are invited to follow up if you have any questions.


What we need from you:

  1. Please email us a copy of your offer letter. We keep the letter confidentially, and it helps if there are any issues with your employment status or pay in the future
  2. Please fill out the AAPS New Member Contact Information Form
  3. Please ensure and are on your safe sender list and review any memos that we send out
  4. Please contact us if you have any questions about AAPS, how we work, your Collective Agreement, or any workplace issues

AAPS is a separate organization from UBC. Your conversations with AAPS are confidential, we offer professional labour relations advice that is in your best interest, and no question is too small.

If you are in an emergency situation or require representation, please contact the AAPS Office directly at 604.822.9025

We are so pleased to welcome you to AAPS, and we look forward to meeting you in the virtual space.